Monthly Archives: November 2009

Author : Manuel J. Montesino Capturing data is what creates documents whether they are paper or electronic. The more well designed the data capture exercise, the quicker and less expensive it will be. The kinds of data that needs to … Continue reading →

Author : Manuel J. Montesino All businesses have to comply with government regulations to stay in business. Otherwise, they can land in endless trouble with law-enforcement authorities. This can distract them from the business and even lead to forcible closures. … Continue reading →

Author : Manuel J. Montesino Archiving is different from backing up. The objective of backing up data is to help recover from data-loss disasters. It’s secondary data, being a copy of the primary data in active use. An archive contains … Continue reading →

Author : Manuel J. Montesino Business documents are retained for several purposes such as complying with statutory requirements, providing decision support information, recording history, demonstrating compliance with regulations and meeting document-discovery needs in litigation. Retaining electronic documents for long periods … Continue reading →

Author : Manuel J. Montesino It’s document indexing that makes the tremendous speeds of document retrievals possible. As you may have noticed, Internet search engines retrieve documents relevant to your specific query from among billions of documents on the Web … Continue reading →

Author : Manuel J. Montesino Electronic Document Management Systems (EDMS) provide overwhelming advantages over paper-based document management. It’s in this context that document imaging comes into the picture these days, converting remaining paper documents into electronic ones. 1. Document imaging … Continue reading →

Author : Manuel J. Montesino It’s distribution that really makes documents powerful. When your prospective customer receives your sales letter, or when warehouse personnel receive the order dispatch advice, or when the shop floor manager receives the day’s production schedule, … Continue reading →

Author : Manuel J. Montesino In the U.S., document discovery in litigation has its own practices. Efficient document discovery can save large sums of litigation costs. Even in other countries, efficient document “discovery” can substantially enhance the chances of success … Continue reading →

Author : Manuel J. Montesino Document classification means sorting documents in a way that makes it easier to locate them later. For example, you classify a document as a sales order, as an order from a particular client, for a … Continue reading →